Audit4 – Auditing App Meeting Requirements of ISO 9001:2015

Audit4 is an auditing app that has been specifically designed to meet the requirements of ISO 9001:2015.

Audit4 Vending

Although audit4 is designed to audit any standard in any industry its first application is specific for vending. Most importantly it has been designed to audit vending service.

Audit4 Health & Safety

The app is ideal for undertaking any health and safety inspections or audits. It has a complete OHSAS 18001 template that is ideal to use for conducting a gap analysis against the standard or as a pre external audit check list.

Audit4 Environment

Using the audit4 compliance app is ideal for auditing against the ISO 14001:2015 Environmental standard. The app has audit templates for each clause of the standard already in place.

Audit4 Quality

We firmly believe the best way of auditing ISO 9001 to audit the company’s processes around the requirements of the standard. The audit4 app is designed to do exactly that.

How it works

Not all people who perform internal audits are professional auditors, in fact the vast majority have other roles to perform within the organisation and only perform audits on an irregular basis. The whole idea of the app is to allow non-professional auditors to undertake effective audits that not only ask pertinent questions but also give valuable performance data to senior management.

STEP ONE

Download a free version of the App from the App Store or Google Play Store.

STEP TWO

STEP THREE

Enter your identification information and the questions will appear one at a time. Simply click the appropriate answer: Red, Amber or Green.

STEP FOUR

Once you’ve completed the audit, click save and upload.

Download App

You can download the app via the App Store or Google Play links below, depending on the type of phone you have.

App Store Play Store

THE CONTROL PANEL

One person in the organisation will have control of the app and will also control who has access to reports. There is no extra charge for access to the reports but you should remember the more people that have access to them the weaker the security becomes. Use the control panel to:

Manage users (report access)
Manage teams
View app licences
Customise the audit questions in your templates
View your audit reports
Set a date range to view audits undertaken during a certain period of time, the last month for example
For other users only the reports will be available to view

audit4 Quality

The audit4 app is ideal for conducting internal audits against the ISO 9001:2015 standard.

The standard states in clause 9.2.1 that “The organisation shall conduct internal audits at planned intervals to provide information on whether the quality management system conforms to the organisation’s own requirements for its quality management system and the requirements of this international standard”.

We firmly believe the best way of auditing ISO 9001 is to audit the company’s processes around the requirements of the standard. The audit4 app is designed to do exactly that

The app will provide evidence against:

Clause 4

Context of the organisation. Threats and opportunities, needs and expectations of interested parties.

Clause 5

Leadership. Quality policy, organisational roles, responsibilities and authorities.

Clause 6

Planning. Actions to address risks and opportunities, quality objectives, planning of changes

Clause 7

Support. Resources, competence, awareness, communication, documented information.

Clause 8

Operation. Planning and control, requirements for products and services, design and development, suppliers, production and service provision.

Clause 9

Performance evaluation. Monitoring, measurement, analysis and evaluation. Internal audit, management review.

Clause 10

Improvement. Nonconformity and corrective action, continual improvement.

Pre-Loaded templates that can be designed or amended to you own specific requirements
All questions are based on a traffic light red, amber, green system
Scores are weighted in accordance with the importance of the question
Additional questions can be added to the template
Notes can be added after each question giving the auditor the opportunity to record the evidence that has been seen
Photographs, video and audio can be added to each question to emphasise points and as evidence of findings

Audits can be undertaken without an internet connection and will be uploaded when one is available.
Questions are scored so a percentage result is obtained
All results are viewed online via the clients secure log in
Any red and amber scores are automatically recorded on the Corrective Action Request
Results can be downloaded in excel or pdf format from the web site
The reporting area of the web site will give clear results by percentage

Other advantages

Reduces audit time by up to 40%, audits can be undertaken during normal work activities
Data collection and reporting is simplified and clear Audit results are available as soon as they are uploaded.
No long and boring audit reports, just simple clear facts on performance Reduces paperwork to an absolute minimum
No administration or database management required

audit4 Environment

Using the audit4 compliance app is ideal for auditing against the ISO 14001:2015 Environmental standard.

The app has audit templates for each clause of the standard already in place.

Documentation is key to any audit and the audi4 app covers documentation requirements for all of the following clauses:

Environmental Policy
Environmental aspects/impacts
Legal and other requirements
Objectives, programmes and targets
Resources, roles, responsibility & authority
Competence, training & awareness
Communication
Documentations
Operational control
Emergency preparedness & response
Non-conformance, corrective & preventive actions

Included in the 14001 templates are environmental inspection audits, legal compliance audits and environmental aspects.

We have included in our system a general template for auditing aspects, impacts and legal compliance. But of course we are aware that these will change depending on the size and nature of the organisation. We will be more than happy to modify our templates to the exact requirements of your business. You can either e-mail us your additions using our questions template or employ the services of one of our highly qualified and skilled consultants to do the job for you.</div>

Don’t have 14001 Certification Yet?

Crystal Clear Management Systems can provide you with:

Full set of ISO 14001 Documentation available to download.
Documented system bespoke to your company
14001 consultancy utilizing one our highly skilled and qualified associate consultants

audit4 Health & Safety

Using the audit4 compliance app is ideal for undertaking any health and safety inspections or audits.

We have a complete set of H&S audit templates that are ideal for auditing against OHSAS 18001, ISO 45001, Safe Contractor, CHAS, Achilles and any other H&S accreditation.

The app will reduce inspection time by up to 40%, and enable them to be undertaken during normal work activities
Data collection and reporting is simplified and clear
Corrective actions requirements automatically captured
Audit and inspection results are available as soon as they are uploaded.
Eliminates paperwork
No administration or database management required

Templates available include:

Site inspections
Warehouse inspections
Plant & machinery
Fire inspections
First aid provision
Display Screen Equipment Assessments
30 Second Risk Assessments

Don’t Have 18001 Certification Yet?

Crystal Clear Management Systems can provide you with:

Full set of OHSAS 18001 Health & Safety Documentation available to download.
Documented system bespoke to your company
18001 consultancy utilizing one our highly skilled and qualified associate consultants

audit4 Vending

Low Cost and Powerful Auditing app — Perfect for Machine Inspections and ISO 9001 internal audits:

Template based—audits ready to go
Reduces audit time by at least 40%
Traffic light Red Amber Green system
Questions are scored and weighted
Audit results are available as soon as they are uploaded
Powerful reporting that is instantly available
No long and boring audit reports, just simple clear facts on performance
Paperwork reduced to an absolute minimum
No administration or database management required
Perfect for auditing to the ISO 9001 and 14001 Standard

Fits in perfectly with the updated ISO 9001:2015 Standard

Although audit4 is designed to audit any standard in any industry its first application is specific for vending. Most importantly it has been designed to audit vending service.

A great deal of thought has been put into auditing vending machines. Where in the past audits have very much been based on hygiene, the app takes a greater in depth look at the service vending clients receive.

The audit is split into 4 specific areas and each are scored separately so managers will get an instant indication of where problem may lie. Images and notes can be added to the report and the audit is automatically date stamped.

The audit areas are:

Presentation

Covers the front of the machine and what the client actually sees. The overriding question is, would the machine inspire confidence in the customer to use it? Questions cover areas such as signage including allergen information, hygiene of the front and dispense areas and breakdown information.

Hygiene

Covers all the areas you would expect in a drinks machine including the canisters, bowls and tubes, delivery nozzles, brewers etc., and likewise for snack and can machines.

Functionality

We think this is perhaps the most important area and one the auditor will spend a fair amount of time on. It asks some basic but hugely important questions such as does the machine work? Does it accept coins? Does it give Change? Does it even have change available? It also goes into the area of drink quality such as, is the drink hot/cold enough? Is the cup under/over full? Does the drink taste too strong or too weak?

Stock

There is no point having a clean and functioning vending machine if there isn’t ample stock available or the stock is out-of-date!

The machine audit app is being used very successfully by several operated vending companies and helping those companies to drive standards up including:

The real power of the app is in the reporting. As soon as audits are uploaded management results will be available to view on the web site. Results are reported by Machine, Route, Team and ultimately company wide. For further dissemination, all reports can be downloaded into excel. One of the great advantages of the app is that it does not require any input or database management. Once audits are uploaded, it will automatically allocate them to the relevant machine/route/team.

We have 3 templates for vending machine audits – ‘Full’, ‘Lite’ and ‘Service Only’. Vending templates include:

Drinks Machines
Snack Machines
Can/Bottle Machines

Food Machines
Customer Services
Warehouse

Sales
Installations
Refurbishment

Vehicles
Operators

Inside the App

The audit4 app has 3 distinct unique features:

Traffic Light red, amber, green system – easy for anyone to understand
Scored and weighted audits – low, medium and high value questions
Reports by percentage giving senior management the opportunity to set improvement objectives