Privacy Policy

Privacy Policy

By Andrew Naylor, posted on 4th August 2021

This document outlines how Audit4 Compliance Ltd, Southgate Business Centre, 32 Gillygate, Pontefract, West Yorkshire, England WF8 2UT, handles your data, be it personal or other information. As far as possible, we’ve used plain English to explain how we respect your privacy and why you should trust us with your data.

 

This Privacy Policy applies to all products and services provided by Audit4 Compliance Ltd.

SECTION 1: PRIVACY FOR APP USERS

How the Audit4 Service applies to you

Information that Audit4 collects

When you interact with audit4 apps, we collect and process information relating to you and your use of the Audit4 Service from a variety of sources, which are listed below, along with details of how we use this information.

Information Audit4 collects directly from you

  • App data: Audit4 collects and stores the app data that you interact with, modify or submit. The administrator of your account is responsible for this data and manages it. Audit4 never creates apps that ask for personal information or data. If you have any questions about an app, please contact your administrator directly, as Audit4 is not responsible for the content of that app. The administrator is generally the account administrator.

Information we collect indirectly or passively

  • User account information: You will require an Audit4 account before you can access apps created on the Audit4 platform. The administrator or your organisation account administrator will normally create your user account, and in doing so will provide us with your name, email address. These details are required in order to provide you with app user access on the Audit4 Service.
  • Usage data: Audit4 collects usage data about you whenever you interact with the Audit4 Service. This may include which web pages you visit, what you click on, when you performed those actions, and so on. Additionally, as with most websites today, Audit4 servers keep log files that record data each time a device accesses those servers. The log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, and timestamps. Note that Audit4 does not link this usage data to your submitted app data.
  • Device data: Audit4 collects data from the device you use to access our services, such as your IP address, operating system version, device make and model, performance information, and browser type. Audit4 may also infer your geographic location based on your IP address.
  • Referral data: Audit4 may records information about the source that referred you to an app (e.g. a web link or in an invite email).
  • Information from page tags: Audit4 uses third-party tracking services that employ cookies and page tags (also known as web beacons) to collect aggregated and anonymised data about visitors to our websites. This data includes usage and user statistics.

How Audit4 uses collected information

The data from your app interactions is owned and managed by the administrator, and Audit4 treats that information as private to the administrator. Audit4 does not sell or make available app data to third parties, beyond what is necessary to provide the Audit4 Service, without the administrator’s instruction and Audit4 does not use any contact details collected in our customers’ apps to contact persons recorded in said app data.

Audit4 also uses the information collected from you, including usage data, device data, referral data and information from page tags to manage and improve our services, for research purposes, and for the various purposes described in this Privacy Policy.

Who Audit4 shares your data with

Audit4 will share your app data and interactions with third parties only as described in this Privacy Policy.

Audit4 discloses:

  • Your data to administrators: Audit4 provides the hosting, platform and tools for administrators to create and deliver business applications to you as the app user. The administrator is the controller of all data consumed and collected by the apps they create and provide to you. Your app data and interactions (e.g. form submissions) will be provided to the administrator. Contact the administrator directly to understand how they might use your app data.

Your Data Rights

  • To access and correct your app data and/or personal information, contact the administrator: Audit4 does not control your data, we only collect and processes your data on behalf of administrators. Contact the administrator if you have any questions about their apps, or if you want to access, update, or delete anything in the app data you have provided. Audit4 provides administrators with tools to maintain the data they collect through their apps. You may request access to and correction of the personal information we hold about you by contacting customer support, and Audit4 will respond to your request for access or correction within a reasonable time and, where reasonable and practicable to do so, Audit4 will provide access to your personal information in the manner requested by you. However in most cases Audit4 cannot provide you with this access or correction, since app data is owned by the administrator, and giving you access may conflict with this ownership or have an unreasonable impact on the privacy of other individuals.
  • Opt out of using Audit4-powered apps:  Your use of Audit4-powered apps is voluntary and can be stopped at any time by you. Note that your employer or organisation may require you to use Audit4-powered apps as part of your activities for them, in which case you will need to address your concerns about Audit4-powered apps to them.

Security and other important information

  • Changes to this Privacy Policy: Audit4 may modify this policy at any time and you will be notified by publishing the changes on this website. If Audit4 determines the changes are material, you will be provided with additional, prominent notice as is appropriate under the circumstances, such as via email or in another conspicuous manner reasonably designed to notify you. If, after being informed of the changes, you continue to use the Audit4 Service beyond the advance-notice period, you will be considered as having expressly consented to the changes in our Privacy Policy. If you disagree with the terms of this Privacy Policy or any updated Privacy Policy, you may request your account be deleted by your organisation administrator.
  • Security: Audit4 takes security seriously and we’re committed to processing your personal information and data with respect and integrity. However, regardless of the protections and precautions undertaken, there is always a risk that your personal information may be viewed and used by unauthorized third parties as a result of collecting and transmitting your data through the Internet. If you have any questions about the security of your personal information, contact our support team.
  • Cookie Notification: Audit4 uses cookies and similar technologies on our website. Cookies are small bits of data we store on the device you use to access our services so Audit4 can recognize repeat users. Each cookie expires after a certain period of time, depending on what we use it for. Audit4 uses cookies and similar technologies for several reasons:
    • For security reasons: We store your login details in an encrypted cookie to authenticate your identity and to keep you logged into the Audit4 Service between usage sessions.
    • To provide you with personalized content:  Audit4 may store user preferences, such as your default language, in cookies to personalize the content you see.
    • To improve our services. Audit4 uses cookies to measure your usage of our websites and track referral data, as well as to occasionally display different versions of content to you. This information helps Audit4 develop and improve our services and optimize the content Audit4 displays to users.
    • To advertise to you:  Audit4, or our service providers and other third parties we work with, may place cookies when you visit our marketing website or when you open emails that are sent to you, in order to provide you with more tailored marketing content (about our services or other services), and to evaluate whether this content is useful or effective. For instance, Audit4 may evaluate which advertisements are clicked on most often, and whether those clicks lead users to make better use of our tools, features and services.
    • We don’t believe that cookies are bad, but you can still choose to remove or disable cookies via your browser. Note that if you choose to disable cookies received from our web backend, you will not be able to log in there, since we require cookies to be enabled for the security reasons above. By using our websites and agreeing to this Privacy Policy, you expressly consent to the use of cookies as described in this policy..
  • Online Tracking: Audit4 currently does not process or comply with any web browser’s “do not track” signal or other similar mechanisms that indicates a request to disable online tracking of individual users who visit our websites or use our services, unless otherwise stated in a service-specific privacy statement.
  • Social Media Features: Audit4 websites may include social media features or widgets, such as the Facebook Like button. Use of these features may allow them to collect your IP address, detect which page you are visiting on our site, and set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy policy of the third party providing it.
  • Safety of Children and COPPA: Audit4 services are not intended for and may not permissibly be used by individuals under the age of 16. Audit4 does not knowingly collect personal information from persons under 16 or allow them to register. If it comes to our attention that Audit4 has collected personal information from such a person, Audit4 may delete this information without notice. If you have reason to believe that this has occurred, please contact our support team.
  • English version only: The English language version of this Privacy Policy is authoritative. Any translations of this policy that we may provide are for convenience only.

Notices for European Union and United Kingdom users

  • Personal data: For users located in the EU, references to “personal information” in this policy are equivalent to “personal data” as defined in prevailing EU data protection regulations.
  • IP addresses: Our servers may record the incoming IP addresses of visitors to Audit4 websites and services, whether or not the visitor has an Audit4 account, and store the IP addresses in log files. Audit4 uses these log files for purposes such as system administration and maintenance, record keeping, tracking referring web sites, inferring your location, and security purposes (e.g. controlling abuse, spam and DDOS attacks). Audit4 may also store IP addresses along with certain actions you take on our system. By agreeing to this Privacy Policy, you expressly consent to Audit4 using your IP address for the above purposes. If you wish to opt out from the above consent to use your IP address, you must cancel your account (if you have one) and/or not interact with apps created on the Audit4 Service if requested to do so.
  • Data controller: Audit4 is the data controller for registration, billing and other account information that we collect from Audit4 Service users in the EU. However, the data controller for all app data is the administrator. The administrator determines how their apps are designed, distributed and used. Audit4 only processes app data in accordance with the instructions and permissions (including those given under this Privacy Policy) configured by the administrator when they create and administer their apps.
  • Accessing and correcting your personal data. You have the right to access and correct the personal information that Audit4 holds about you. This right may be exercised by visiting the provided “edit user” pages or by contacting our support team.
  • Your responsibilities. By using the Audit4 Service, you agree to comply with adequate data protection requirements when collecting and using your app data, such as requirements to inform respondents about the specific uses and disclosures of their data.
  • Your data is hosted within the EU. Provided your organisation has specified the United Kingdom or an EU country as your organisation’s location at signup for the Audit4 Service, then your data will be hosted exclusively within our West Europe data centres.

You are giving the following express consents

By clicking “I Agree” or any other button indicating your acceptance of this Privacy Policy, you expressly consent to the following:

  • You consent to the collection, use, disclosure and processing of your personal data in the manner described in this Privacy Policy, including our procedures relating to cookies, IP addresses and log files.
  • You consent and agree that Audit4 and our various affiliates and sub-processors may process your data in countries which do not have data protection laws that provide the same level of protection as in European Economic Area countries. Audit4 commits to having contracts in place with these affiliates and sub-processors that include similar requirements as prevailing EU data protection legislation. Your consent is voluntary, and you may revoke your consent by opting out at any time. If you opt-out, we will no longer be able to provide you with the Audit4 Service.
  • You consent to Audit4 sharing your personal data with relevant persons working for sub-processors and affiliates when necessary to provide the Audit4 Service.
  • You consent to our use of cookies as described in this Privacy Policy.

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